There is no email privacy because it was never meant to be the center of our lives. It was not designed with any privacy or security in mind. It was just a simple store and forward messaging system between users using different kinds of computers. The transfers of emails was totally in the open, in plain text, for all to see. Yes, plain text, even when you send file attachments…they are “encoded” into a plain text format to travel in the email.
It was the first, the original, Killer App.
This is why you need to be careful when sending emails containing private information. Bank account numbers, passwords, etc. There are only a few things that you can do to make your emails, or at least some of the information, private.
You can place the private information, even an entire message, into a document. You can use Word or even Notepad. You then create a compressed or zipped file by the following:
- Windows Explorer (from the task bar or right click the Start button)
- Navigate to the document file you created.
- Right click the file, select “Send To” and select “Compressed (zipped) folder”
- Now, double click the new file, it will have the extension “.zip” and have a zipper on the icon.
- Click File on the menu and select “Add a password”
- Enter your password and click OK (do not lose the password).
- Click File on the menu and select “Close”
The zip file is now password protected and encrypted. You can now send this file in your email.
The other method is to encrypt the email. This method is more involved, and beyond the scope of this article. I’ve included a few links to reputable sources that discuss how this can be done (there are a number of ways).
The other method is to encrypt the email. This method is more involved, and beyond the scope of this article. I’ve included a few links to reputable sources that discuss how this can be done (there are a number of ways):